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What form do I need for my taxes and where do I get the form from?

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NJCU works in conjunction with Educational Computer Systems, Inc (ECSI) to produce and send your tax form.  The tax form that you will receive is a 1098T.  This form is mailed out towards the end of January or can be retrieved online through the ECSI website

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1098-T Tax Forms 

The Taxpayer Relief Act of 1997 requires that all educational institutions provide U.S. citizens or permanent residents with a tax form detailing payments made for qualifying tuition and related expenses charges for the calendar year.  This form is referred to as Form 1098-T.  Educational institutions are not required to provide forms to non-resident aliens, students who do not provide the institution with a Social Security Number, or when a student is registered only for courses with no academic credit.  As a result, you may not receive a form under these circumstances however if you are a non-resident alien or did not provide NJCU with a Social Security Number you can request a form and NJCU will provide you with one.


Institutions may report either payments received during the calendar year in box 1 or amounts billed during the calendar year in box 2. The amount shown in box 1 or 2 may represent an amount other than the amount actually paid in the tax year. Although the filer or the service provider may be able to answer certain questions about the statement, do not contact the filer or the service provider for explanations of the requirements for (and how to figure) any education credit that you may claim. Please visit for more information.

STUDENT’S SOCIAL SECURITY NUMBER – For your protection, this form may show only the last four digits of your social security number (SSN). If your SSN is incorrect on this form, you did not provide it to your institution.


Form 1098-T is administered by a third party provider, Heartland ECSI, on behalf of NJCU and will be mailed and made available on their website no later than January 31st of each year.  For step-by-step instructions on how to access your 1098-T form electronically, please see the “How To”  section of the Office of Student Accounts website.


Below are descriptions of certain information contained in Form 1098-T which will assist you in better understanding the form:

Box 1 – Payments received for qualifying tuition and related expenses.  This amount includes payments from all sources and is reduced by any reimbursements and refunds the student received relating to payments of qualified tuition and related expenses.  This box will include payments of past-due qualified tuition and related expenses from a previous calendar year if the student was billed for these charges.

Box 2 – Total amount billed for qualified tuition and related expenses less any reductions in charges. This amount includes tuition, comprehensive fees, and course fees. Non-qualifying expenses are medical insurance fees, fines and miscellaneous charges, and room/board charges.  Beginning in 2018, this box will no longer be reported.

Box 5 – Total amount of any scholarships or grants that were administered and processed during the calendar year for the payment of the student’s costs of attendance. 

Box 7 – Amounts billed for qualified tuition and related expenses, reported on the current year’s form, but are related to an academic period that begins in January through March of the following year. 

Box 8 – If checked, the student was at least a half-time student during any academic period. A half-time student is a student enrolled for at least half the full-time academic workload for the course of study the student is pursuing. 

Box 9 – If checked, the student was a graduate student. The student is a graduate student if the student was enrolled in a program or programs leading to a graduate-level degree, graduate-level certificate, or other recognized graduate-level educational credential.

For additional information and instructions on Form 1098-T, please see IRS Publication 970 or


Form 1042-S

Form 1042-S reports calendar-year income earned by non-resident aliens. For U.S. tax purposes, all University non-tuition scholarships that are subject to withholding will be reported, even if no amount is deducted or withheld due to an income tax treaty at the time of filing.


Those students who are subject to a withholding (residents of a non-treaty country), will be assessed a non-resident alien tax each semester.  The amount assessed is based on the current tax rate (14%) of the scholarship award for that semester.


Federal guidelines require the College to file Form 1042-S to the recipient no later than March 15th of each year.  Active students will be sent Form 1042-S to the current local address on file with the University, while former students will receive the form at the most current foreign address on file.

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